Most any business that handles confidential information is eventually going to want to dispose of old documents that they no longer need. When this time comes, shredding is the safest way to get rid of confidential information.
If your business needs to dispose of confidential documents, it is much easier and cheaper to hire a professional service to shred the documents. However, you may not be sure what you need to do to prepare for this service, so let us show you how to get ready.
Step 1: Gather the Documents That Need Shredding
The first and likely hardest thing you will have to do to prepare your documents for shredding is gathering them. Whether or not it’s one folder or a truckload, try to gather your documents into one location. This will help give you an idea of how much paper you need shredded, which is important for the next step.
Step 2: Figure Out How Much You Have
Now that the documents are all in one place, it’s time to get an idea of how much you have. One of the best ways to collect the papers and get an idea of how much you have is to store them in bankers’ boxes. They are perfectly sized for papers and have uniform dimensions allowing you to easily estimate the amount of paper.
With this estimation, you can give the shredding company an idea of how much paper they should expect. This will allow them to know how big a job it will be and how long it should be scheduled.
Step 3: Prepare the Documents
It’s time to make sure the documents are ready for the shredders, and luckily this is actually easy. Just make sure your documents are placed in some containers. Whether it is bankers boxes, garbage bags, or anything else, that’s okay.
Don’t worry about removing paper fasteners like paper clips, staples, or rubber bands, because the shredders can deal with these just as well. They will just be sorted out later in the process.
Step 4: Schedule an Appointment
Now that everything is ready and you know what you need, it’s time to schedule an appointment. A great thing about shredding is that you can do it at pretty much anytime with little interference to you or your business. Just schedule a time that’s convenient for them to show up and pick up your documents.
Step 5: Turn Over the Papers
Once the shredders arrive, just tell them where the papers are, and they can handle the rest. The shredding technicians have already been trained in how to handle confidential documents, and you can trust them to safely transport your documents to be destroyed.
You’re done! Shredding is an easy process and the best way to keep your confidential documents secure. By just engaging in a little preparation, you can ensure the process is smooth and done before you know it.
For more information on the shredding process and to schedule shredding service for your business, call us at 781-399-4808 or connect with us on Facebook.